Program Support Assistant HUD-VASH
Duties to include but not limited to:
Performs work involving the collection, compilation, and/or tracking of data and statistical information; Assists in the planning, review, and reporting of data/statistical results of program/project studies; Establishes protocols for incoming data, organizes computerized data sets, and retrieves computerized data; Performs basic analysis for the data and generates a variety of reports; Coordinates incoming data from a variety of sources, reviews documents, reports, for omissions and inconsistencies; Enters pertinent information into an automated tracking system; Maintains program-specific data in automated systems to track suspense on items; Serves as timekeeper, initiating, and maintaining all required records; Receives all telephone calls and correspondence; Schedules appointments and conferences for the HUD/VASH Coordinator and other HCHV staff as needed; Maintains appointment calendar for the program Coordinator and initiates timely reminders to assure attendance; Takes minutes of staff meetings as required, committee meetings and transcribes in final format; Types a variety of correspondence in final form, ensuring correct punctuation, capitalization, spelling, grammar, and conformance to style; Maintains inventory of office supplies; Evaluates and interprets administrative material received in the service; Performs work related to the acquisition and/or development of program information and resource materials/personnel to support policy development; Other duties as assigned. Occasional travel may be required to other sites during business hours to assist the HUD/VASH Program. Work Schedule:
Monday - Friday, 8:
00 am - 4:
30 pm Telework:
Not available Virtual:
This is not a virtual position. Position Description/PD#:
Program Support Assistant HUD-VASH/PD001466 Relocation/Recruitment Incentives:
Not authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/06/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
providing information and analysis for short and long-range planning, making recommendations for improving workflow, completing assigned special projects, performing general clerical and assistant support of a fiscal nature, creating and researching accounting records, collecting, compilation, and/or tracking of data and statistical information, providing assistance and service to the general public, staff members, and communicating information to the Executive Leadership, facility staff, and outside stakeholders. You will be rated on the following Competencies for this position:
CommunicationsComputer SkillsManages and Organizes InformationTechnical Documentation Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is sometimes sedentary but requires standing during presentations or training; bending; and carrying light items, such as paper, books, or small parts. Work requires considerable walking to all parts of the medical center. No special physical characteristics of the incumbent are needed to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Performs work involving the collection, compilation, and/or tracking of data and statistical information; Assists in the planning, review, and reporting of data/statistical results of program/project studies; Establishes protocols for incoming data, organizes computerized data sets, and retrieves computerized data; Performs basic analysis for the data and generates a variety of reports; Coordinates incoming data from a variety of sources, reviews documents, reports, for omissions and inconsistencies; Enters pertinent information into an automated tracking system; Maintains program-specific data in automated systems to track suspense on items; Serves as timekeeper, initiating, and maintaining all required records; Receives all telephone calls and correspondence; Schedules appointments and conferences for the HUD/VASH Coordinator and other HCHV staff as needed; Maintains appointment calendar for the program Coordinator and initiates timely reminders to assure attendance; Takes minutes of staff meetings as required, committee meetings and transcribes in final format; Types a variety of correspondence in final form, ensuring correct punctuation, capitalization, spelling, grammar, and conformance to style; Maintains inventory of office supplies; Evaluates and interprets administrative material received in the service; Performs work related to the acquisition and/or development of program information and resource materials/personnel to support policy development; Other duties as assigned. Occasional travel may be required to other sites during business hours to assist the HUD/VASH Program. Work Schedule:
Monday - Friday, 8:
00 am - 4:
30 pm Telework:
Not available Virtual:
This is not a virtual position. Position Description/PD#:
Program Support Assistant HUD-VASH/PD001466 Relocation/Recruitment Incentives:
Not authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/06/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
providing information and analysis for short and long-range planning, making recommendations for improving workflow, completing assigned special projects, performing general clerical and assistant support of a fiscal nature, creating and researching accounting records, collecting, compilation, and/or tracking of data and statistical information, providing assistance and service to the general public, staff members, and communicating information to the Executive Leadership, facility staff, and outside stakeholders. You will be rated on the following Competencies for this position:
CommunicationsComputer SkillsManages and Organizes InformationTechnical Documentation Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is sometimes sedentary but requires standing during presentations or training; bending; and carrying light items, such as paper, books, or small parts. Work requires considerable walking to all parts of the medical center. No special physical characteristics of the incumbent are needed to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0303 Miscellaneous Clerk And Assistant - Salary Range:
$43,806 to $56,944 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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