Program Support Assistant
Serves as a Personal Identity Verification (PIV) sponsor and manager; Serves as TMS Training Coordinator for service; Serves as Pharmacy Service's primary timekeeper for the Salisbury VAMC, Charlotte Health Care Center (HCC), Charlotte Community Based Outpatient Clinic (CBOC), and Kernersville HCC; Collects data pertaining to staff, residents and students from timekeeping menu(s) for Automated Management Information System (AMIS) reporting to Administrative Officer and management; Chair of the Pharmacy Technician Professional Standards Board, assists with VISN 6 PSB as needed; Coordinates the preparation of position descriptions for Pharmacy employees and documentation necessary for filling vacancies; Serves as the primary assistant to the Pharmacy Service ADPAC/Computer Program Coordinator and the service AIS Coordinator; Assists in providing answers to questions and recommends compliance concerning policies and procedures related to information/computer system services; Assist with acquisitions, allocation as well as utilization of space in the facility allotted to Pharmacy Service; Serves as credit card holder. Responsible for purchasing training, continuing education and conferences for Pharmacy staff; Assists with the submission of request of goods and services by creating an electronic request (2237) in the Generic Inventory Package (GIP) module of the Integrated Funds Distribution, Control Point Monitoring, Accounting and Procurement (IFCAP) system; Coordinates with HRMS required personnel actions including professional standards boards, board actions, performance appraisals, and annual competencies; Prepares Pharmacy Service organizational and functional charts as instructed by management staff; Serves as Records Liaison. Establishes, maintains, purges, and disposes of files and records; Makes travel arrangements and prepares travel orders and vouchers, based on general travel intentions, known preferences of traveler, and in accordance with appropriate travel regulations for all Pharmacy staff; Tracks Medical Center Memorandums (MCM) and service line memorandums; Responsible for annual Pharmacy equipment inventories, including purchase of reference materials; Reviews Joint Commission standards for Pharmacy Service and informs the AO of issues that need to be resolved; The incumbent is responsible for collecting, compiling and/or tracking statistical data and preparing reports related to the administrative, clinical, and technical aspects of the program for submission to Pharmacy leadership; Reviews documents, reports, and applications for omissions and inconsistencies, and ensures data entry is complete and accurate; Establishes and monitors suspense dates and brings to supervisor's attention those that cannot be met by requested date or when there is a conflict; Incumbent performs record keeping duties (protocols, receiving and dispensing records, and informed consents) of research and investigational drug studies for ADP/Research Coordinator; Maintains office calendars, coordinates and schedules meetings and/or conferences. Informs supervisors of conflicts and reschedules appointments as necessary; Develops, establishes, and maintains office procedures to ensure effective and efficient operations regarding the administrative work of the organization; Receives telephone calls, greets visitors, and based upon knowledge of the organizations and their programs and operations, refers telephone calls and visitors to appropriate staff; Processes incoming and outgoing correspondence, materials, publications, regulations, and directives independently; Complies and develops program materials such as hard copy and computer-based brochures and reports to inform staff on the use of equipment such as computers, printers, fax machines, copiers, etc; The incumbent uses multiple automated programs and software such as databases, spreadsheets, and graphics for the Pharmacy Office. Work Schedule:
Monday - Friday, 8:
00am - 4:
30pm Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Program Support Assistant/PD019250 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/20/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
providing information and analysis for short and long-range planning, making recommendations for improving workflow, completing assigned special projects, performing general clerical and assistant support of a fiscal nature, creating and researching accounting records, collecting, compilation, and/or tracking of data and statistical information, providing assistance and service to the general public, staff members, and communicating information to the Executive Leadership, facility staff, and outside stakeholders. You will be rated on the following Competencies for this position:
Administration and ManagementComputer SkillsHealth InformaticsOrganizational Stewardship Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is primarily sedentary, working at a desk, sitting in conferences and meetings, standing, walking, bending, pushing a small cart, carrying light items, lifting moderate weighted items. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Monday - Friday, 8:
00am - 4:
30pm Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Program Support Assistant/PD019250 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/20/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
providing information and analysis for short and long-range planning, making recommendations for improving workflow, completing assigned special projects, performing general clerical and assistant support of a fiscal nature, creating and researching accounting records, collecting, compilation, and/or tracking of data and statistical information, providing assistance and service to the general public, staff members, and communicating information to the Executive Leadership, facility staff, and outside stakeholders. You will be rated on the following Competencies for this position:
Administration and ManagementComputer SkillsHealth InformaticsOrganizational Stewardship Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is primarily sedentary, working at a desk, sitting in conferences and meetings, standing, walking, bending, pushing a small cart, carrying light items, lifting moderate weighted items. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0303 Miscellaneous Clerk And Assistant - Salary Range:
$39,421 to $51,248 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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